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NCDMVA Position: Administrative Specialist II (working title: “DMVA OEA Communications Program Specialist”

The North Carolina Department of Military and Veterans Affairs (DMVA) is seeking applicants for an Administrative Specialist II (working title: “DMVA OEA Communications Program Specialist”) position for our DMVA Headquarters in Raleigh, North Carolina.  The NC Department of Military & Veterans Affairs / Military Affairs Division is tasked with 23 specific functions that involve working with federal, state, local, regional and industry partners to support activities at North Carolina military installations and improve economic outcomes and the quality of life for our military and veteran communities.
This Admin Specialist II position will serve as the Communications Program Specialist for the North Carolina Defense Industry Diversification Initiative (NC DIDI). This position is funded, in part, by the Department of Defense’s Office of Economic Adjustment (OEA). The purpose of this position is to support the communication efforts of the DMVA Business Officer II (“OEA Program Manager/Director of Communications and Project Management”) and strategies for the proposed project to raise awareness about its objectives and secure participation in the NC DIDI.  In addition, the Communications Program Specialist will ensure fulfillment of overall strategic objectives for the grant and develop a Statewide Capacity Building Report for a follow-on grant for North Carolina.  Duties will include serving as a backup the point of contact for the Office of Economic Adjustment (OEA) Grant; reporting regularly to DMVA staff and Secretary on the progress of the grant; contributing to the development video testimonials, press releases, factsheets. Position will ensure fulfillment of strategic objectives for the grant in collaboration with NC State; Work with NC State University and other partners to establish eligibility requirements for small businesses to mitigate defense dependence; Conduct communications and outreach activities to stakeholders; plan, organize and execute leadership group /stakeholder outreach meetings to identify existing resources to mitigate defense dependence; oversee consultant outreach to defense-connected companies to learn about their needs and issues related to defense cuts. Position serves as an additional point of contact for the OEA Grant; contributes to the development of the multi-media projects and websites.
The work is performed on a personal computer in a Windows environment using Microsoft Office (Word, Excel and PowerPoint) software, in a Local Area Network (LAN) configuration.  This position will require an individual who has well-developed interpersonal, communication, photography, organizational, mathematical, typing and computer skills.
This position mandates a normal Monday-Friday, 40-hour work week.  However, there will be a requirement to attend meetings or conferences which generally occur on the weekends or after normal work hours.   In addition, this employee may be assigned to work on national (patriotic) holidays such as Veterans Day, Memorial Day, and Independent Day- as the need arises.  The work schedule will be adjusted when required to meet job responsibilities and obligations.  The work also requires state-wide travel. Position is located in Raleigh, NC (Wake County). 

Knowledge, Skills and Abilities / Competencies

The employee in this position should have thorough knowledge and understanding of communications and journalistic principles. Experience as a teacher, trainer, communications consultant or videographer is a plus. The ideal candidate will have a thorough knowledge of the principles and practices of public and business administration, particularly as they relate to public information for economic development.  The individual in this position should possess excellent communication skills, both oral and written; have strong analytical and project management skills and be able to demonstrate their ability to prioritize and oversee complex and time sensitive projects. Individual should have superb interpersonal and negotiating skills; have experience as a consensus builder; and possess the ability to lead edit communication materials, develop and finalize visual testimonials, manage media relations and engage various types of stakeholders, including principals, defense industry representatives, Advisory Board members, defense sector CEO’s, elected officials, and others to work collaboratively to accomplish project objectives.  
Work in communications or course development with have three (3) or more years of experience working on defense issues.  Individual should have significant experience working with the Department of Defense and the defense industry and will possess the ability to establish effective working relationships within the Carolina defense community.
Individual will possess the ability to conduct financial management responsibilities in a multifaceted (e.g., multiple programs, departments, etc.) organization primarily funded by a broad range of (multi-dimensional) funding sources that may include an income generation component. Comprehensive knowledge of accounting and budgeting practices and ability to submit operating budgets and prepare project/capital expense requests. Ability to provide expertise on financial matters. Ability to establish long-range financial objectives to meet strategic goals of a multifaceted organization. Ability to oversee a dynamic budgetary planning and forecasting process.  Experience and/or ability to develop written documents and/or reports on complex matters that can be understood by both internal and external audiences. Ability to provide documentation of conclusions and recommendations that are fully supported and based on a broad knowledge of strategic goals. Ability to provide documentation and reports that have an impact on policy and/or operations. Ability to communicate information involving complex matters (both internal and external) to the department or organization. Ability to persuade and negotiate with others.  Other duties may be assigned as needed.
The Preferred applicant will have a bachelor’s degree in Communications, Psychology, Business Administration, Public Administration, or related business area; or an equivalent combination of training and experience.

Minimum Education and Experience Requirements

High School diploma or General Education Development (GED) diploma; and four years of related administrative experience; or an equivalent combination of education and experience.
TIME LIMITED:  This is a Grant Funded, Time-Limited Position.  Funds will be in place for 18 months but may extend beyond that.  
BENEFITS:  North Carolina State government employees enjoy many benefits including a retirement pension plan, 401K/457 membership, Paid Vacation, Sick and Holiday Leave, State Health Plan and various other benefits.

Supplemental and Contact Information

** Degrees must be received from institutions appropriately accredited by the U.S. Department of Education **
All applicants must complete and submit a State application for employment using the new NEOGOV Online Job Application System located on the Office of State Human Resources “Work for NC” website ( ) for the State of North Carolina.
To receive credit for your work history and credentials, you must list the information on the online application form.  Any information omitted from the application cannot be considered for qualifying credit.  Attached or incorporated resumes (including Text Resume’s on the on-line application) WILL NOT be used for screening for qualifying credit.  Applicants are asked to document competencies related to the position for which you apply on the State application.  A competency is defined as a set of behaviors or duties that reflect the Knowledge, Skills and Abilities that you have, as they relate to the job you are applying for. Please make sure you complete the application in full.  “See Resume” or “See Attachment” WILL NOT be accepted.  Other attachments (except DD-214 copy) will also be accepted, but not used in screening for qualifying credit.  Applicants are required to scan and attach a copy of their DD-214 (Form 4) or discharge orders if they wish to obtain veterans preference (or obtain Veterans Preference as the spouse of a service related Disabled Veteran).   Applicants may be subject to a criminal background check.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone.  To check the status of your application, please log in to your NEOGOV account and click “Application Status”.  It is not necessary to contact the Human Resources Office to check the status of an application.  Normal processing time for applications is 30-45 days from the closing date of the posting.
If you are having technical issues submitting your application, please call the NEOGOV Help Line at 855-524-5627.  If there are any questions about this posting, other than your application status, please contact the Department of Military & Veterans Affairs Human Resources Office. 
Degrees must be received from appropriately accredited institutions.
NC Department of Military & Veterans Affairs
Human Resources Office
Attn: Bob Schultz, Human Resources Business Partner
116 W. Jones Street
Raleigh, NC  27699-1331
Phone: 919-807-4864

For more information or to apply, visit:


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